How to Apostille a Virginia Certified translation + affidavit (2026 Guide)
To apostille a Virginia certified translation + affidavit, have the translator sign an affidavit of accuracy before a notary. Then submit it to the Virginia Secretary of the Commonwealth for $10 per document. Mail processing takes about 5–10 business days. For a non-Hague destination, you also need US Department of State authentication and embassy legalization.
| Government fee | $10 per document |
|---|---|
| Where to send it | Virginia Secretary of the Commonwealth |
| Required copy | Have the translator sign an affidavit of accuracy before a notary. |
| Mail time | 5–10 business days |
| Counter | mail only |
| County pre-cert | Not required for this document |
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Step 1 — Get the right copy
Have the translator sign an affidavit of accuracy before a notary. In Virginia, virginia vital records come from the Virginia Department of Health, Office of Vital Records.
Step 2 — Submit to the Virginia Secretary of the Commonwealth
Include a signed cover sheet naming the destination country, payment payable to the authority above, and a prepaid return envelope. Confirm exact requirements on the official page linked in sources. Pay $10 per document by check or money order. There is no counter service, so mail is the only option — plan on 5–10 business days.
Step 3 — Check the destination country
If your document is going to a Hague Apostille Convention member, the apostille is the last step. If the destination is not a member, you continue to the U.S. Department of State — Office of Authentications for authentication and then to that country's embassy for legalization. Confirm with theCountry Checker.
Common rejection reasons
- The affidavit, not the translation itself, is what gets apostilled — confusing the two causes rejection
- The notarization was skipped
Who typically needs this
Accompanying any translated US document abroad.
Meeting a foreign authority's certified-translation rule.
Frequently asked questions
＋How much does it cost to apostille a certified translation + affidavit in Virginia?
The Virginia Secretary of the Commonwealth charges $10 per document. You pay separately for the certified copy and your return envelope.
＋Can I apostille a photocopy of my certified translation + affidavit?
No. Virginia apostilles the certified or properly notarized document, not a plain photocopy. The affidavit, not the translation itself, is what gets apostilled — confusing the two causes rejection
＋How long does it take?
Mail processing in Virginia runs about 5–10 business days. There is no counter option. A non-Hague destination adds the federal and embassy steps on top.
＋Who usually needs a certified translation + affidavit apostille?
People who accompanying any translated us document abroad or need it for meeting a foreign authority's certified-translation rule. The apostille lets a foreign authority accept your Virginia certified translation + affidavit.
Other Virginia documents
Sources
Reviewed by Billy Reiner, Editor
Last verified: July 13, 2026 against the Virginia Secretary of the Commonwealth and the HCCH status table(official page). See how we verify and how often on ourmethodology page.
This is informational, not legal advice. The receiving authority sets the final requirements — confirm with them and the office named above before you send anything.