How to Apostille a California Corporate documents (2026 Guide)
To apostille a California corporate documents, obtain state-certified copies from the Secretary of State's business division, or have company documents notarized. Then submit it to the California Secretary of State for $20 per document. Mail processing takes about 10–15 business days; same-day counter available. For a non-Hague destination, you also need US Department of State authentication and embassy legalization.
| Government fee | $20 per document |
|---|---|
| Where to send it | California Secretary of State |
| Required copy | Obtain state-certified copies from the Secretary of State's business division, or have company documents notarized. |
| Mail time | 10–15 business days |
| Counter | same-day counter available |
| County pre-cert | Not required for this document |
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Step 1 — Get the right copy
Obtain state-certified copies from the Secretary of State's business division, or have company documents notarized. In California, california birth, death and marriage certificates come from CDPH Vital Records or the county recorder; the copy must be a certified copy, not an informational copy.
Step 2 — Submit to the California Secretary of State
Include a signed cover sheet naming the destination country, payment payable to the authority above, and a prepaid return envelope. Confirm exact requirements on the official page linked in sources. Pay $20 per document by check or money order. Same-day counter service in Sacramento and Los Angeles.
Step 3 — Check the destination country
If your document is going to a Hague Apostille Convention member, the apostille is the last step. If the destination is not a member, you continue to the U.S. Department of State — Office of Authentications for authentication and then to that country's embassy for legalization. Confirm with theCountry Checker.
Common rejection reasons
- A plain company printout is not a state-certified copy
- Notarized board resolutions skip required county pre-certification
Who typically needs this
Opening a foreign subsidiary or bank account.
Bidding on international tenders.
Registering trademarks or contracts abroad.
Frequently asked questions
＋How much does it cost to apostille a corporate documents in California?
The California Secretary of State charges $20 per document. You pay separately for the certified copy and your return envelope.
＋Can I apostille a photocopy of my corporate documents?
No. California apostilles the certified or properly notarized document, not a plain photocopy. A plain company printout is not a state-certified copy
＋How long does it take?
Mail processing in California runs about 10–15 business days. A counter option (same-day counter available) can be faster. A non-Hague destination adds the federal and embassy steps on top.
＋Who usually needs a corporate documents apostille?
People who opening a foreign subsidiary or bank account or need it for bidding on international tenders. The apostille lets a foreign authority accept your California corporate documents.
Other California documents
Sources
Reviewed by Billy Reiner, Editor
Last verified: July 13, 2026 against the California Secretary of State and the HCCH status table(official page). See how we verify and how often on ourmethodology page.
This is informational, not legal advice. The receiving authority sets the final requirements — confirm with them and the office named above before you send anything.