Apostille for Canada
ApostilleUsing US documents in Canada · Americas
Canada is a Hague Apostille Convention member, so US documents only need an apostille — no embassy legalization. State-issued documents (birth certificates, diplomas, notarized papers) are apostilled by the issuing state; federal documents (FBI checks, IRS letters) by the U.S. Department of State — Office of Authentications. Fees run $1–$40 by state, $20 federally.
| Hague status | Member since January 11, 2024 |
|---|---|
| Embassy legalization needed? | No — apostille only |
| State documents go to | The issuing state's competent authority |
| Federal documents go to | U.S. Department of State — Office of Authentications ($20/doc) |
Your exact steps for Canada
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Which documents does Canada usually ask for
- Birth certificate (state example: California)
- Marriage certificate (state example: California)
- Single status affidavit (state example: California)
- FBI background check (Identity History Summary) (federal)
- Corporate documents (state example: California)
State documents vs federal documents
The routing never depends on Canada — it depends on who issued your document. A birth certificate, diploma, or notarized paper is a state document, apostilled or certified by the issuing state. An FBI background check, IRS letter, or naturalization certificate is federal and goes only to the U.S. Department of State — Office of Authentications.
Special notes for Canada
Canada acceded to the Convention with effect from 11 January 2024; apostilles are issued by the designated federal (Global Affairs Canada) and provincial competent authorities. For Quebec-bound documents a certified French translation is commonly required.
Frequently asked questions
＋Does Canada accept an apostille?
Yes. Canada is a Hague Apostille Convention member (in force since January 11, 2024), so a US document needs only an apostille — no embassy legalization. State documents are apostilled by the issuing state; federal documents by the US Department of State.
＋Do I still need to legalize documents at the Canada embassy?
No. Because Canada accepts apostilles, the embassy legalization step is skipped entirely. That is the whole point of the Convention — one certificate replaces the old multi-step chain.
＋Does Canada require a translation?
Canada acceded to the Convention with effect from 11 January 2024; apostilles are issued by the designated federal (Global Affairs Canada) and provincial competent authorities. For Quebec-bound documents a certified French translation is commonly required.
＋Which US office issues the apostille for Canada?
It depends on the document, not on Canada. State documents (birth certificates, diplomas, notarized papers) go to the issuing state's authority. Federal documents (FBI checks, IRS letters) go to the US Department of State.
More country requirements
Sources
Reviewed by Billy Reiner, Editor
Last verified: July 13, 2026 against the HCCH status table(official page). See how we verify and how often on ourmethodology page.
This is informational, not legal advice. The receiving authority sets the final requirements — confirm with them and the office named above before you send anything.